12-month rolling contract. One tachograph reader for every five buses or HGVs. Email info@sarsfield.ie within 30 days of the first payment for the software fee back.
12-month rolling · one tacho reader per five buses or HGVs · 30-day money back on the software fee
Statutory Enforcement Risk
Illegible or Missing Paper Records
Consequence
Immediate Prohibition Notices issued by An Garda Síochána or RSA transport officers.
Resolution
Mandatory defect photographs paired with timestamped digital driver sign-offs.
Delayed Workshop Notification
Consequence
Vehicles operating with critical defects for days before workshop fitters receive paper slips.
Resolution
Immediate SMS defect dispatch routed directly to mechanics the moment a check is submitted.
Unannounced Depot Audits
Consequence
Days lost attempting to retrieve and collate outdated paper records across historical logs.
Resolution
Single-click export of complete, chronological compliance files in a secure, tamper-evident format.
System Architecture
Module 1
Operates natively within Chrome or Safari on any smartphone. Zero app store downloads or credential issues.
Runs on the phones your drivers already carry. No rugged tablet. Fully functional offline across metal workshop bays and rural blackspots; logs auto-sync upon reconnection. Live map uses the phone and WhatsApp — no box in the cab.
Module 2
Defects are categorised strictly by statutory RSA severity: Minor, Major, or Dangerous (Mandatory Grounding).
Closed rectification workflow: mechanics sign off repairs digitally before vehicles can be cleared for dispatch.
Module 3
Irish plates show the Check My Vehicle record: make, model, colour, NCT or CVRT, motor tax. British plates show the full DVLA Vehicle Enquiry record on the vehicle sheet: make, colour, fuel, engine, MOT, tax, V5C and the rest of that lookup. Every live plate is read again on a loop. One licence search on Drivers: Irish 9-digit stores the NDLS statement PDF; a UK photocard is read from DVLA Driver View and listed on that driver. 30-, 14-, and 7-day WhatsApp alerts fire before they expire.
Last-known depot is the GPS pin from the daily check, plus the live pin while the driver app is open. Insurance dates stay on the same board.
Module 4
Compiles tamper-evident, chronological vehicle dossiers structured specifically for roadside inspections and formal RSA premises audits.
Instant roadside proof: drivers display completed, time-stamped checks directly to Gardaí on screen. Export your complete compliance history at any time, even if you cancel. Defect and maintenance records stay for the two-year S.I. 348/2013 window while you subscribe.
Download a sample pack →One platform · one login · one record per plate
Every walkaround, defect and renewal date writes to the same audit-ready record for each vehicle. No switching between a check app, paper sheets and a servicing spreadsheet. Built around Irish RSA and CVRT obligations — not imported UK templates. When the RSA calls, the binder is already assembled.
Walkaround checks
The right Schedule 1 checklist loads for the asset — HGV, bus, van, trailer. Pass or fail each item, photograph the fault, sign, submit — under a minute, gloves-on. Works offline in the yard and syncs when the phone is back online. Every failed item becomes a tracked fault before the vehicle leaves.
Maintenance & defects
Every failed check becomes a fault ticket — reported, assigned, resolved — categorised by statutory RSA severity: Minor, Major or Dangerous (mandatory grounding). Mechanics sign off the repair digitally before a vehicle clears for dispatch, and the full trail is kept for the two-year S.I. 348/2013 window.
Compliance & renewals
NCT or CVRT and tax from Check My Vehicle on Irish plates, MOT and tax from DVLA Vehicle Enquiry on British plates, plus the PMI and other dates you type, on one planner with 30-, 14- and 7-day WhatsApp alerts.
Live map & tracking
A live map from the phone while the driver is on shift and the app is open — one tap to start, one to end, no box in the cab and no background tracking of a personal phone.
One record · the RSA audit pack
Because every check, defect and repair writes to the same per-vehicle record, one click prints the compliance and maintenance story for a vehicle — time-stamped, ready for the roadside or a premises audit. Export your history anytime, even after you cancel.
Download a sample pack →RAG status across the fleet — a transport manager's morning view
Fleet Ready. Three seats. One leasing desk.
€19.99 for cars, vans and LGVs. €29.99 for bus and HGV. Including VAT. 12-month rolling contract. One Bluetooth tachograph card reader for every five bus or HGV seats. No free trial. Email info@sarsfield.ie within 30 days of the first payment for the software fee back.
Car · van · LGV
The app on the phones already in the yard. 39-point daily check. Walkaround, defects, RSA pack, Met Éireann Orange/Red. No extra hardware.
€19.99 per vehicle / month, inc VAT
Buy this seatBus
Same product. Daily check adds P01–P04. Walkaround, defects, RSA pack. Live map from the phone and WhatsApp. Counts toward a tacho reader every five bus or HGV seats.
€29.99 per vehicle / month, inc VAT
Buy this seatHGV
Same product. Daily check adds I06–I08. Walkaround, defects, RSA pack. Live map from the phone and WhatsApp. Counts toward a tacho reader every five bus or HGV seats.
€29.99 per vehicle / month, inc VAT
Buy this seatLeasing & contract hire
For leasing firms and contract hire fleets. You write the daily check into the master hire agreement, start the hire from your desk, and the hirer opens their own account. You see one line per hired plate per day: checked, missed, or not safe. Nothing else in their account is visible to you — no photos, no location, no drivers.
A missed check is a default you can serve notice on. The specimen clause is on the desk.
No charge to the leasing firm. The hirer pays the seat above, directly, and keeps the account when the hire ends.
The regional transport sector runs on hard work, high-value iron, and tight margins. Meanwhile, legacy software vendors treat you like a cash cow—hiding behind “Contact Sales” forms and raising your rates every year. Hardware is optional here. The live map runs on the phones you already have.
Sarsfield is built to break that cycle.
On the yard floor
A Schedule 1 check in Chrome or Safari — or the same survey on WhatsApp. Defects need a photograph and typed details. Voice notes on WhatsApp are for questions. Magic link. No App Store.
Where the check was done
When the driver starts the walkaround, the phone records where they are standing. On shift, the phone shares live location while the app is open, and the operator's Live map shows it, with a tap to end the shift. There is no box to fit and no background tracking of a personal phone.
#14Shannon yard · 06:14
#08Ennis depot · 06:22
#22Limerick road, Nenagh · 06:31
Open Map on the operator board. It is the walkaround pin, not a tracker.
Questions operators actually ask
No. €19.99 for a car, van or LGV. €29.99 for a bus or HGV. Including VAT. 12-month rolling contract. Email info@sarsfield.ie within 30 days of the first payment for the software fee back.
One line per hired plate per day: checked and the time, missed, or not safe to drive. That is all. The hirer's photos, locations and drivers stay in their own account, in their own database, and no leasing query touches it. The hirer holds the subscription and pays us directly on the seats above, so you are not billed and you are not in the middle of it. End the hire and the lines stop; the hirer keeps their account.
No box in the cab. Walkaround, defects, and the live map run on the phones you already have. For buses and HGVs we loan one Bluetooth tachograph card reader for every five of those seats.
The daily check takes one GPS pin. While the driver app is open on shift, the phone updates the map. There is no second-by-second box in the cab.
Irish plates: Check My Vehicle when you add the plate, and again on a loop — make, model, colour, NCT or CVRT, motor tax. British plates: DVLA Vehicle Enquiry the same way, and the vehicle sheet lists the full record (fuel, engine, MOT, tax, V5C, export mark, and the rest of that lookup). A plate with no record says so. Your WhatsApp gets a text at 30, 14 and 7 days, and when a date is overdue. The statutes behind those dates are on RSA and DVLA law.
Ireland: the 2012 CVR Act and S.I. 348/2013 for the daily walkaround and two-year defect records, S.I. 347/2013 for CVRT, S.I. 415/2017 for NCT, the 1952 motor-tax Act, CPC and driving-licence regulations, plus EU 561/2006 and 165/2014 for hours and tacho. Britain: DVLA for tax, registration and licences; DVSA’s Guide to Maintaining Roadworthiness and the operator-licensing Acts for the walkaround. Each one is linked on RSA and DVLA law.
12-month rolling, billed monthly. It rolls for another 12 months unless you email info@sarsfield.ie at least 30 days before the current period ends. You can still add, swap or drop seats during the term.
Yes. One mobile Bluetooth tachograph card reader for every five bus or HGV seats on the record. Vans do not count. Four of those seats get none; five get one; ten get two. The reader is loaned for the term and returned if the count drops a band, or when the contract ends.
Not yet. IBAN and payout details are pending. Until they are in, we do not move money from this site.
One search on the Drivers board. Irish 9-digit: the driver sends the NDLS Driver Statement PDF from ndls.ie; the desk stores that file and reads categories, dates and points. There is no NDLS login. British photocards: type the 16-character number; DVLA Driver View fills photocard, licence type and status, every category, CPC LGV and PCV, tacho cards, and endorsement codes and points. That record is listed on the driver and stored as a PDF. Address, date of birth, gender and name from that lookup are not kept. The same dates appear on Compliance with 30-, 14-, and 7-day alerts.
For an agency driver or weekend subbie. You issue a 48- or 72-hour link from Drivers. They can file the daily check on that phone. They cannot open the operator desk. When the timer ends the pass drops; the checks stay. It is not a monthly seat.
GNSS hops between Irish Sea ports are marked as a likely ferry or train, with a draft Article 9 note. It is not a signed declaration — attach the ticket. The RSA pack on Export is 56 days at the roadside and 12 months on a premises visit. Hand over the file; do not log an inspector into the desk.
No. Those need a fitted tracker, CAN-bus, door sensors, or a fridge draw. This product uses the phone while the driver app is open.
€19.99 for cars, vans and LGVs. €29.99 for bus and HGV. Including VAT. 12-month rolling. One tacho reader for every five bus or HGV seats. No free trial. Email info@sarsfield.ie within 30 days of the first payment for the software fee back.
A photo shows the part. Typed details are what the driver saw, in their own words, time-stamped onto the defect. A WhatsApp voice note is for a question to the operator, not for logging the fault. Paper slips lose both.
Email info@sarsfield.ie within 30 days of the first payment for the software fee back. After that, ending the subscription is by the same email at least 30 days before the current 12-month period ends. Dropping a plate is not ending the agreement. Export the dossier before you leave.
Deploy
Name the plates. No free trial. Email info@sarsfield.ie within 30 days of the first payment for the software fee back.
Pay seats. 30-day money back.